Posts filed under ‘Putting The Internet To Work For You’

Friday Freebie #1:: Paymo Timetracking

Inspired by one of our favorite designers Eliza Gilbert, and struggling to allocate the time to our blog, I decided to “theme” out certain days so that coming up with inspirational contributions wouldn’t be so daunting.  And one thing I never have any trouble coming up with is my enthusiasm for free services I’ve found on the internet that have helped our small business be more productive. My hats are off to these companies that charge for premium services but offer limited accounts for us “little guys”.  They are betting if we are successful we will stay loyal and eventually become paying customers.  It is a popular business model and if they can keep up with changing technology  they might have something here.  In the meantime, while I might not be a paying customer,  I pay in gush money.

Favorite FreebieNow timetracking may not be fun, but an interesting exercise our business consultant Dave Richeson put us through in 2008 proved to me that we had probably been losing on average $6000 a year – simply because we were losing a few minutes here or there on our manual record-keeping.  Not recording this phone call, or that email, simply because it was too “inconsequential” to bother to write down.  When you have several team members on a project and the project extends weeks or months it adds up.  Over a decade of being in business ‘inconsequential’ meant a loss of $60,000.  And it was not a loss we could take a tax deduction on!

Without delay we started time-tracking and not only are we more confident that we are billing more accurately, but we can also review each project when it is complete as a team.  Using our time reports we can see if we truly made a profit (more often than night we bid on projects and the fee is fixed) by being efficient, and if we didn’t, we can see objectively where we spun our wheels in the mud.  Ideally we can correct for it and not make the same mistakes in future projects.

Paymos Timetracking Widget

Paymo’s TimeTracker is quite nifty. It has a free account that lets you have two people tracking time under the same projects and you can also try their tied in invoicing system (limited to 3 a month).  We don’t use that as we keep a separate invoicing system, but because all our team works as contractors, the timetracking system is perfect for us.  You can set up clients, projects, task lists and tasks.  What

My favorite feature is the Widget “popout window” that lets you track and assign your time in real time. Editing your time is in the same window under another tab.  Easy and convenient.  You can also add time in bulk to a timesheet.

In the free account you can also add your logo and feel all official and cool. Additionally it has lots of pretty bars and graphs about how I’m spending my time, which I admit I utterly ignore.   They ARE pretty eye candy but take a little flash load time when first logging on.  Small inconvenience.

The only other thing I find even the slightest bit annoying is being forced to have a task list and one task under it – if you delete it then your project doesn’t show up on the menu.  Sometimes a project is small and I just want to put time to the project.  Seeing default task list and default task everywhere initially was a bit confusing.  That said, sometimes we do need that level of detail so it is good to have it.

Overall this is a great service.  We give it 4 out 5 wingflaps.

I hope this has been helpful.  For us it is the perfect tracker and we know we can upgrade as we need to a paying account.  But every business has different needs – if you have a free (or low cost) time tracking service you like, and that would be useful to our small business followers, please comment and let us know!


June 12, 2010 at 1:22 am Leave a comment

Chrome vs Firefox – Why I Switched

Google Chrome Logo

I have been an avid Firefox user for several years.  And I wouldn’t have even looked at Chrome (despite being a Google girl) except it seems every update of Firefox brings new problems.  After the last update I ended up having to remove all my extensions just to get it to work without crashing.  And then, soon after,  it developed some sort of ghost that seems to render download links useless. It started with Google – everything I tried to download had a bizarre name and .part extension, and then it seemed I couldn’t download any file from any site.  After some research that yielded zero results, I have just struggled with the issue losing a lot of time and growing grayer by the day.  Not pretty.  Whenever I needed to download something I would open up Chrome and do it there.  Heinous, I know – but I just wasn’t ready to give up my familiar FF toolbar.

They fixed the Bookmark Manager (for Macs)

Besides I had tried Chrome when I first installed it – I have a Mac and several months ago the book manager was non-existent.  Tonight though, while downloading a PDF, I was fooling around, and wahlah – a bookmark manager!  And a very nice intuitive one as well.

Snappy Extensions

So I thought, why not – lets go check Google Chrome extensions – is there anything to replace Twitbin I wondered?  And while I didn’t find an exactly perfect replacement (I like the sidebar feature rather than the popup) Chowerty turned out to be a usable option.  Okay, not a bad start.

As I started to look for and add other needed extensions I was quite taken by how fast you could add extension without restarting.  Literally – 3-5 seconds to add an extension and start using it. When I was adding FireFox extensions I remember it was hours of research.  Some things worked, some didn’t.  This time within 30 minutes I had found, installed and understood how to use every extension I needed. In short.  User friendly to the max.

Bonus is nothing is buggy and everything seems compatible.

Here are some of my favorites:

Google GMail Checker Plus – Now this is awesome.  Not just does it tell me how many are in my inbox unread, but I can manage my mail through the popup.  I expect this to be quite a timesaver.  Again, it is probably available for FF, but it is the ease at which I found it, installed it, and started using it that blew me away.

Google Docs – Like in Google Mail I can actually search and find docs in the popup window.  In my FF toolbar it was just a link to my Docs home.

Chrome SEO – for designers and developers – or the business owner that is avid about their site’s competitiveness, this is quite the tool.  Get stats on any page you are on – how many pages are indexed by search engines, backlinks and much more.  QUITE NIFTY.

Incredible Start Page – very nice organization of the home page with a custom sticky note, easy management of favorite links and just a nice interface.  Fast loading, too.

Note Anywhere – sticky note any page you are on for later review.  Just about the coolest thing I’ve seen in awhile.  Course maybe I don’t get out much…

Webpage Screenshot – gets a screenshot of the whole page – not just the viewable area.

Webdesigners, there is even more, so be sure to check out Geekers Magazine Top 10 Best Google Chrome Extensions for Web Designers, & Graphic Alerts 15 Must Haves – or just do a Google search and you’ll find plenty of folks chiming in on their favorites.

The Best For Last – It Works

Doing some research for this post I stumbled upon two sites that had some script that killed the page load.  If it had been FF I would have watched the spinning wheel for 10 minutes until I finally gave up and rebooted my computer.  On Chrome within a few seconds I got a happy nonresponsive warning and it actually let me push the button to kill the page!  Happy camper am I.

May 12, 2010 at 12:49 am Leave a comment

IE6…Is Your Browser A Security Risk?

Still using IE6? You’re not alone – the struggle to get users to upgrade has been ongoing news in developer world – last month, depending on where you get your stats (we get ours from 1 out of 10 people were still using IE6. But, it is a serious security risk and there’s no good reason not to upgrade. And before you say “I’m not using it”, you might want to check. Included is a review of a few browser choices to consider and if you still find yourself needing that drag of Microsoft…4 easy steps to upgrade IE6.

Continue Reading February 4, 2010 at 6:47 pm Leave a comment

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We get lost in cyberspace -so you don't have to!

Dawn Robuck, CEO



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